NetSuite

Maxio’s NetSuite Integration Helps You Manage Your Financials Effortlessly

Maxio and NetSuite work together so you can simplify your most complex financial tasks and focus on growth

If you’ve ever worked in finance or accounting, you’ve likely encountered NetSuite, one of the most popular ERP systems since 1998. While NetSuite remains a robust solution for enterprise companies, growing SaaS businesses often find it overly complex for their evolving needs.

That’s why we built our integration between Maxio and NetSuite.

Maxio’s bi-directional integration with Oracle NetSuite brings together the flexibility and usability of Maxio with the enterprise-level controls of NetSuite, allowing your finance and accounting teams to focus on what they do best—managing revenue, generating reports, and analyzing SaaS metrics—all in one place.

Why Connect NetSuite and Maxio?

Integrating NetSuite with Maxio offers the perfect blend of flexibility and enterprise-level control. While NetSuite provides robust ERP functionality, Maxio simplifies financial operations, making it an ideal choice for growing SaaS companies.

By connecting these two powerful tools, you can manage complex financial tasks with ease, streamline operations, and keep all your essential data in sync. This integration allows your finance and accounting teams to focus on their core tasks without getting bogged down by the complexities of a full ERP system.

Oracle Netsuite Logo

How it works

Our Advanced Billing/NetSuite integration operates as a one-way integration, with Advanced Billing serving as the source of truth. This setup ensures data accuracy and consistency, allowing you to manage your financial operations efficiently.

Here’s a closer look at how the integration works:

Syncing Invoices

We support two workflows for syncing invoices: one for invoices with inventory items and another for non-inventory items.

Inventory Items

Invoice Creation: When you create an invoice containing inventory items in Advanced Billing, a sales order is generated in NetSuite.

Order Fulfillment: Mark the sales order as fulfilled in NetSuite to create an invoice, and finally, record a customer payment when the invoice is paid.

Payments: If payment is collected in Advanced Billing before the sales order is fulfilled, a customer deposit is created in NetSuite.

Non-Inventory Items

Invoice Creation: For invoices without inventory items, a sales order is created in NetSuite, which then generates the associated invoice.

Payments: Payments collected in Advanced Billing are applied to the corresponding invoice in NetSuite.

Product Details

Advanced Billing represents tax amounts as additional line items on NetSuite invoices due to potential differences in tax engines. During setup, you can specify a non-inventory item in NetSuite to represent tax amounts, ensuring seamless tax management across both platforms.

Maxio’s Advanced Billing module creates a discount item in NetSuite labeled “Advanced Billing Discount.” This non-posting discount item is applied to individual lines, maintaining consistency with discounts applied in Advanced Billing.

A custom payment method labeled “Advanced Billing Payment” is created in NetSuite during setup. This method is used for syncing payments from Advanced Billing to NetSuite customer payment records, ensuring smooth payment processing.

To ensure seamless data synchronization and easy reference, custom fields in NetSuite store metadata from Advanced Billing. These fields help maintain data integrity and provide detailed context for records that are synced between the two systems. Here’s an in-depth look at the custom fields created and populated by the integration:

NetSuite Record

 Name

Description
Customer Advanced Billing Customer ID This field contains the unique identifier assigned to each customer within Advanced Billing. By storing this ID in NetSuite, it becomes easier to track and reconcile customer records between the two systems, ensuring that all customer-related data is accurately linked and easily accessible.
Customer Advanced Billing Subdomain This field holds the subdomain of the customer’s site in Advanced Billing. The subdomain helps differentiate between multiple instances or environments of the same customer, providing additional context and clarity when managing customer data across platforms.
Line Item Advanced Billing Line Item Tax This field records the tax amount charged on each line item in Advanced Billing. By storing this information in NetSuite, you can see the exact tax details associated with each item, even if the tax calculations differ between the two systems. This ensures transparency and accuracy in tax reporting.
Sales Order Advanced Billing Subdomain Similar to the customer record, this field contains the Advanced Billing subdomain for the site associated with the sales order. This helps in tracking and managing sales orders linked to specific customer instances, making it easier to handle multi-entity setups.
Sales Order Advanced Billing Invoice Number This field stores the unique invoice identifier from Advanced Billing. Having the invoice UID in NetSuite allows for quick cross-referencing and validation of sales orders and invoices, ensuring that all transactions are accurately represented and easily traceable.

Availability and pricing

Maxio’s NetSuite integration is available to all Maxio customers and is included in our base plan.

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