When it comes to accounting and financial reporting, there is no room for error. If numbers are off, accounts won’t reconcile and reports won’t be accurate. The completeness of these reports are heavily dependent on the underlying transactional data found in your billing system.

Maxio solves the complexities of recurring billing for subscription-based businesses. QuickBooks Online (QBO) is the leading online accounting software focused on making “online accounting easy.” The integration between Maxio and QBO seamlessly connects billing into financial reporting, automates accounting workflows, and reduces reconciliation times—saving finance departments countless hours every month.

The core of the integration revolves around syncing transactional data from Maxio into QBO within minutes. These syncs include any revenue impacting event such as product renewals, mid-period changes, one-time charges, refunds, and more. As a result, QBO is always a mirror image of Maxio’s billing data without having to wait for extended sync times or subscription renewals.

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The scope of our work went well beyond syncing accuracy to include smart configuration options that put businesses in control of their financial reporting:

Import Options

Setting up the integration is easy and can be completed in a matter of minutes. Prior to completion, you’ll have the ability to either import all historical Maxio data, import Maxio data since a specific date, or do not import historical data—the choice is yours.

Customer Matching

If you have used QBO prior to Maxio, the integration can use an email address to find and match any customers in Maxio to existing customers in QBO. If no email address exists, a new QBO customer will be created for future syncing.

Tax Syncing

Instead of mixing taxes in as a line item on sales receipts, we use QBO’s tax settings to breakout tax collections. Both custom taxes and taxes collected using Maxio’s Avalara integration will sync to QBO for better record keeping and reporting.

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Multi-Currency Support

You can sync multiple Maxio Sites using different currencies into the same QBO account. By enabling QBO’s multi-currency setting, all synced customers and sales receipts will use the same currency as the originating Maxio Site.

Income Account Mapping

Every product and component in Maxio can be mapped to a QBO income account, allowing for more granular reporting in QBO. For example, if you want to view net revenue received in January from the ‘Pro’ plan, you could easily do so inside of QBO.

Availability

Maxio’s QBO integration is now out of beta and available for all Maxio customers. 

For more information about configuring and using the integration, check out our documentation. If you have any specific questions, don’t hesitate to reach out to support@chargify.com (existing customers) or sales@chargify.com.