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From Solo Resource to Finance Wizard

How Kahua Streamlined Audit Processes with Maxio

Kahua is a construction project management software company that helps teams connect data, workflows, and people across the construction project lifecycle.

Maxio provides Kahua with subscription billing and revenue recognition software that helps streamline financial operations, manage revenue recognition, and gain real-time visibility into financial metrics.

Read their story
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From Disorganization to Streamlined Finance: The Challenge of Being a Solo Resource

When Lana Berkhan joined Kahua as Senior Accountant, she discovered that Maxio had been purchased but never fully implemented. As the sole finance resource responsible for managing revenue recognition and financial reporting, Lana faced significant challenges.

The first audit was a challenge not only because I was new, but because nothing was organized. They needed a lot of contracts, a lot of invoices, everything. I knew we needed Maxio.

  • Disorganized financial data with limited reporting capabilities
  • Time-consuming audit processes that required extensive manual work
  • Insufficient visibility into key metrics like ARR, which was calculated as “monthly revenue times 12”

Taking Ownership: How One Accountant Transformed Financial Operations

Lana took ownership of implementing Maxio in 2023, working with Maxio’s implementation team to configure the system. Despite being the sole resource responsible for the project, she was able to:

  • Fully implement Maxio’s revenue recognition capabilities
  • Create custom fields to track critical business metrics
  • Configure reports that provided instant visibility into financial data
  • Establish efficient workflows for managing complex processes like commissions
  • Develop a streamlined approach to audit documentation

The Power of Efficient Financial Systems

What happens when you give a skilled accountant the right tools? For Kahua, the transformation has been remarkable. After fully implementing Maxio, Lana was able to turn what was once a chaotic and time-consuming process into a streamlined operation that impressed both internal stakeholders and external auditors. With just a few clicks, she could now provide insights that previously would have required hours of manual spreadsheet work. The impact was immediate and far-reaching, touching everything from day-to-day operations to the annual audit process.

Since implementing Maxio, Kahua has experienced significant improvements in financial operations and reporting:

  • Dramatically accelerated audit processes: “The amount of time that I’ve had to spend explaining or justifying numbers has been a fraction of what it’s been in the past.”
  • Real-time access to critical business metrics: “I can instantaneously answer random questions such as ‘can you quickly tell me the ARR for our federal network customers?’ by leveraging our data and custom fields.”
  • Ability to manage complex financial operations with limited resources: “I’ve been able to manage everything within Maxio as a single independent resource.”

Everyone thinks I’m a wizard, but really, I’m just able to do it all with Maxio.

Streamlining the Audit Process: The Maxio and Aprio Partnership

Maxio and Aprio, Kahua’s audit partner, work together to help companies streamline their financial operations and audit processes.

For businesses using Aprio for audit services, implementing Maxio can significantly streamline the audit process while providing powerful financial reporting capabilities that support business growth.

By combining Maxio’s robust revenue recognition capabilities with Aprio’s audit expertise, businesses can:

  • Reduce the time and resources required for audits
  • Improve financial reporting accuracy
  • Gain deeper visibility into critical business metrics
  • Scale financial operations without adding headcount

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